Shift #1-a (4:30 PM - 6:15 PM) Dinner Table & Dining Room Set Up
1. Set tablecloths and centerpieces on all dinner tables (make sure centerpiece vases have water and that candles work)
2. Place meal choice tickets and table numbers on each table
3. Make sure each table has correct amount of place settings & chairs
4. Place donation cards/envelopes/pens on each table and set candy for decoration on tables
5. Any other things that need to be done.
6. Volunteers who want to stay the entire evening can also volunteer for SHIFT #3.
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Fri, Oct 3, 2025 4:30 PM
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6 volunteers needed
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Shift #1-b (4:30 pm-7:00 pm) Registration
1. Greet guests upon arrival!
2. Organize and set up registration table (name tags, table assignments, bidder numbers).
3. Encourage ClickBid registration with credit card if not already done.
4. Answer guest questions, encourage them to take a photo at the photo back-drop.
5. Placing directional signs as needed within the building.
6. Any other things that need to be done.
7. Volunteers who want to stay the entire evening can also volunteer for SHIFT #3.
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Fri, Oct 3, 2025 4:30 PM
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6 volunteers needed
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SHIFT #2 (4:30 pm - 7:00 pm) Silent Auction
1. Greet guests upon arrival!
2. 2 Volunteers at Wine Pull.
3. 2 Volunteers at Mystery Boxes.
4. Any other things that need to be done.
5. Volunteers who want to stay the entire evening can also volunteer for SHIFT #4.
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Fri, Oct 3, 2025 4:30 PM
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4 volunteers needed
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SHIFT #3 (7:00 pm-10:00 pm) Silent Auction Pack Up & Check Out
1. Re-package silent auction packages.
2. Set tables for check-out.
3. 2 Auction Clerks to help with live auction in Ballroom. (Will be assigned by Gerilyn)
4. Whatever James tells you to do!
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Fri, Oct 3, 2025 7:00 PM
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6 volunteers needed
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Shift #4 (9:15 pm-11:15 pm) Shut down & Clean Up
1. TEAR DOWN Ballroom.
2. Clear tables of tablecloths, center pieces, paper, pens, anything on tables.
3. Manage exit doors and coat check area. Thank guests as they depart.
4. Help load staff cars and Stagetime vehicles with anything that needs to be returned to clinic.
5. Any other things that need to be done.
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Fri, Oct 3, 2025 9:15 PM
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6 volunteers needed
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